Online Community + YaleMail Privacy

Yale Online Alumni Community and YaleMail Privacy Policy

Yale University is committed to preserving the privacy of alumni and other affiliates (such as post-doctoral fellows) of the University.

The Yale Online Alumni Community (YOAC) has password-protected, secure areas and services that enable alumni and affiliates of the University to connect with each other. Such services include the Online Alumni Directory, the “YaleMail” Gmail service for alumni, and My Profile for updating and submitting contact and other information. Additional services offered in the future will also fall under this policy.

The Online Alumni Directory promotes finding and connecting with other Yale alumni and affiliates, yet offers the ability for individuals to suppress publication of their data on a field-by-field basis, or to suppress their profile in general.

Personal information as listed in your Online Alumni Directory profile may be used to provide you with information about Yale Alumni Association activities and may be shared with affiliated Yale alumni organizations and Yale departments for University-related activities. Additionally, Yale may enter into agreements with affinity partners, such as the bank that provides the Yale MasterCard, which we believe provide value to the Yale community. From time-to-time the University may share information in your Online Alumni Directory profile (including, but not limited to, your mailing address, phone number, and email address) with such business partners in order that they may offer you their services or products. Alumni have the option of opting out of such communications.

Yale does not view or access any content from your YaleMail email account (username@aya.yale.edu) unless explicitly requested to do so by the account owner to provide technical assistance, or when required to meet legal or preservation obligations, including, without limitation, in response to subpoenas or other judicial or administrative orders.

YaleMail, powered by Google Apps for Education, provides strong security and privacy protections. Google has provided contractual guarantees that allow users the ability to use YaleMail services with the appropriate privacy protections. Google is contractually obligated to protect your confidential information and not to release it to other parties, unless required by law. Read more about their specific privacy protections here and here.

In order to provide essential core features for YaleMail, Google runs automated scanning and indexing processes to offer spam filtering, anti-virus protection and malware detection. Their systems also scan content to make sure Google Apps for Education services work better for users, enabling functionality like search in Gmail or Google Docs.

Yale University reserves the right to modify this policy at any time.

Please refer to the Yale Online Alumni Community Terms of Use and Yale University Privacy Policy for additional information.

Please contact the Yale Alumni Association if you have any questions or concerns: aya@yale.edu or (203) 432-1907 (weekdays, 8:30 a.m. to 5:00 p.m. Eastern).

Last updated: Monday, February 22, 2016

 

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